Statutory and regulatory building compliance
Statutory building compliance refers to the legal requirements for building owners, landlords and duty holders to ensure their buildings meet all legal, regulatory and mandatory standard— such as fire systems, water hygiene, electrical inspections, and lift regulations.
Compliance Dashboard
The Compliance Dashboard provides a clear, traffic light overview of statutory compliance across the estate. Users can quickly see the compliance status for each statutory area and drill down by building to identify risk hotspots. Filters allow the dashboard to be refined by date range, service provider, and outstanding actions, helping teams focus on areas that require attention. A colour coded legend supports interpretation, with green indicating full compliance, amber highlighting areas approaching deadlines or requiring attention, and red showing overdue actions. Video and PDF guides are available to help users navigate the dashboard, and those without access to the Compliance Module are advised to contact the INVIDA Support team for assistance.
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Statutory areas
Compliance is organised into several core statutory areas. Fire safety covers the maintenance and inspection of fire safety systems, such as; alarms, detectors, extinguishers, and emergency lighting; Fire Risk Assessment remedials are supported through a dedicated user guide for Fire Managers. Water hygiene activities include flushing regimes, temperature monitoring, and sampling to minimise the risk of Legionella. Gas safety focuses on regular testing, certification, and ensuring plant rooms meet required standards. Electrical safety encompasses fixed-wire testing (EICR) alongside HV and LV electrical testing Lifts and lifting equipment are managed under LOLER requirements, with thorough examinations and remedial actions recorded. Pressure systems compliance relies on written schemes of examination and regular inspections. Asbestos information obtained from surveying and reinspection's is available via the compliance section of INVIDA, management plans of work is retained in controlled areas with restricted access due to its sensitivity.
PDF: FRA remedials for Fire Managers
Certificates and evidence
All statutory evidence—such as certificates, reports, and inspection outcomes—can be searched by building, asset, or statutory category. The system issues alerts for upcoming expiry dates and helps schedule renewals to prevent compliance gaps. Certificates follow a structured workflow in INVIDA, beginning with upload and proceeding through review, approval, and publication. Version control ensures that only the most accurate, up to date documentation is visible to users while maintaining a full audit trail for regulatory scrutiny.
Policies and technical standards
Users can also access the University’s Estates policies and technical standards that underpin statutory compliance. These documents include standard operating procedures, permits, and risk assessments, providing a consistent framework for safe and legally compliant estate management. They serve as a reference point for teams across the University, helping ensure that maintenance, operations, and project activities meet required regulations and internal expectations.