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Booker system

Booker is a new room booking system that has been designed for the University. Many departments are already using the system to manage their own rooms, and administrators have been very positive about its user-friendly interface and features. It is available for any University department to adopt, free of charge, and with full training and support from the service team based at UIS (University Information Services).

All University staff are entitled to sign up for a Booker account, which enables them to search and discover a growing number of rooms. To request an account, please contact

If you are already have a Booker account, click on the image below to access the system:

The Booker help pages can be found at: [Raven password required]

For meetings at Greenwich House only please use the following form to request refreshments:

Centrally Managed Room Capacities and Capabilities

The following document provides information on the room capacities of centrally managed spaces and their lecture capture capabilities. 

Central education space policy, new and amended cohorts

Central education spaces are heavily used and many are operating at near full capacity. Requests for central education space have been growing year on year, leading to significant pressure on such space. Whilst the University works to expand and invest in such spaces, for now to manage expectation for new requests, and to ensure that the overall volume of requests does not exceed the capacity currently available, it may not be possible to guarantee central education space for the following:

  • New course/module/cohort requests, either for newly introduced courses/modules, or existing courses/modules not previously accommodated in central education space.
  • Previously accommodated courses/module cohorts where the cohort size has grown greater than the previous venue/s allocated to it.

For the full central education space policy, please see here.

University Guidance for booking meetings and events

You should also be aware of the current University Guidance for booking meetings and events which can be downloaded here:

Hiring University Facilities

During vacation periods many of these facilities can be hired out for conferences, lectures, symposia and social functions. In term time it is sometimes possible to hire the facilities at evenings or weekends. As a guide, terms run from early October to early December, from mid-January to mid-March and from mid-April to mid June.

Term dates can be viewed here:

Contact details for Hiring University Facilities:

Student Registry (during term) 01223 (7)66302

Senior Facilities Management Administrator (out of term)
University Centre
Granta Place
Cambridge CB2 1RU

01223 (7)48134